Doing Business with THA


The Office of Procurement and Contracts is responsible for the acquisition of all goods and services for the Trenton Housing Authority.  It is the mission of the Office of Procurement and Contracts to provide control over the Housing Authority's procurement process by executing effective, efficient and uniform methodologies that ensure compliance with all federal and state regulatory requirements.

 

 

Process and forms

 
The Trenton Housing Authority is required by law to obtain the following forms from all vendors prior to the award of a purchase order or contract:

 

  • Federal W-9 Request for Taxpayer Information 
  • New Jersey Business Registration Certificate issued by the Department of Treasury 
  • Certificate of Insurance Liability

 

The forms that are required for participation depend upon the nature of the procurement.

As a rule, when the Housing Authority is soliciting a Request for Quote (RFQ), no forms are required prior to submission.  However, Request for Proposals (RFP) and Invitations for Bids (IFB) require certain forms. They will be furnished to you as part of the bid package. All RFP and IFB packages will contain information as to what forms and certificates are required.

Once submitted, the forms and certificates will be kept on file, you will not have to resubmit them, except in the case of certifications that expire, such as the Certificate of Insurance Liability.

Prior to the award of a purchase order or contract, all first-time vendors and contractors must submit a signed Federal W-9 Form, a copy of their New Jersey Business Registration Certificate, and their Certificate of Insurance Liability. Depending upon the contract or purchase order, other forms may be required, regarding political contributions ("Pay-to-Play") and affirmative action compliance.

E-mail questions to: Office of Procurement and Contracts.

 

  

 

Bids and vendor guide
Vendors interested in being added to the Trenton Housing Authority bidders mailing list must submit vendor information to the Office of Procurement and Contracts.

 

RFP Listings

  

 

RFP Number Issue Date Pre-Bid Conference RFP Due Date Non-Refundable Fee Description of RFP Notice of Addendum Questions
PH01TH0717 07/17/2017 N/A August 8, 2017 by 10:30 am

PDF (Free)

$10 (pick-up)

Indefinate Quantity Architectural and Engineering Services None

Due July 31, 2017

Closed
PH01TH0917 09/25/2017 N/A October 17, 2017 by 10:30 am

PDF (Free)

$10 (Pick-up)

Snow Removal None

Due October 9, 2017

 

Q & A

Closed
PH01TH1117 11/13/2017 N/A December 5, 2017 by 2:00 PM

PDF (Free)

$10 (Pick-up)

Integrated Pest Management Services None

Due

November 27, 2017

Request Copy
PH01AD1217 12/04/2017 N/A January 9, 2018 by 10:30AM

PDF (free)

$10 (pick-up)

Accounting/Auditing Services None

Due

December 20, 2017

Request Copy

 

 

IFB Listings

  

IFB Number Issue Date Pre-Bid Conference

IFB Due Date 

Non-Refundable Fee Description of IFB Notice of Addendum Questions  

 

Minority and Women-owned Business Enterprises

The Office of Procurement and Contracts promotes competition in all solicitations and encourages participation from Minority and Women-owned Business Enterprises (MBE/WBE), Section 3 and Resident-owned Businesses.

 

Section 3 Business Certification

Section 3 Resident Worker Certification

Section 3 Policy Handbook

Current THA Vendors


E-mail questions to: Office of Procurement and Contracts.