Doing Business with THA

The Office of Procurement and Contracts is responsible for the acquisition of all goods and services for the Trenton Housing Authority.  It is the mission of the Office of Procurement and Contracts to provide control over the Housing Authority's procurement process by executing effective, efficient and uniform methodologies that ensure compliance with all federal and state regulatory requirements.



Process and forms

The Trenton Housing Authority is required by law to obtain the following forms from all vendors prior to the award of a purchase order or contract:


  • Federal W-9 Request for Taxpayer Information 
  • New Jersey Business Registration Certificate issued by the Department of Treasury 
  • Certificate of Insurance Liability


The forms that are required for participation depend upon the nature of the procurement.

As a rule, when the Housing Authority is soliciting a Request for Quote (RFQ), no forms are required prior to submission.  However, Request for Proposals (RFP) and Invitations for Bids (IFB) require certain forms. They will be furnished to you as part of the bid package. All RFP and IFB packages will contain information as to what forms and certificates are required.

Once submitted, the forms and certificates will be kept on file, you will not have to resubmit them, except in the case of certifications that expire, such as the Certificate of Insurance Liability.

Prior to the award of a purchase order or contract, all first-time vendors and contractors must submit a signed Federal W-9 Form, a copy of their New Jersey Business Registration Certificate, and their Certificate of Insurance Liability. Depending upon the contract or purchase order, other forms may be required, regarding political contributions ("Pay-to-Play") and affirmative action compliance.

E-mail questions to: Office of Procurement and Contracts.




Bids and vendor guide
Vendors interested in being added to the Trenton Housing Authority bidders mailing list must submit vendor information to the Office of Procurement and Contracts.


RFP Listings



RFP Number Issue Date Pre-Bid Conference RFP Due Date Non-Refundable Fee Description of RFP Notice of Addendum Questions
PH01TH1117 11/13/2017 N/A December 5, 2017 by 2:00 PM

PDF (Free)

$10 (Pick-up)

Integrated Pest Management Services None


November 27, 2017

PH01AD1217 12/04/2017 N/A January 9, 2018 by 10:30AM

PDF (free)

$10 (pick-up)

Accounting/Auditing Services None


December 20, 2017


Q & A

PH02TH0118 01/29/5018 N/A February 21, 2018 by 10:30AM

PDF (Free)

$10 9Pick-up)

Information Technology Support Services None


February 12, 2018


Q & A

Request Copy



IFB Listings


IFB Number Issue Date Pre-Bid Conference

IFB Due Date 

Non-Refundable Fee Description of IFB Notice of Addendum Questions  


February 13, 2018 by 10:30 AM

PDF (Free)

$10 (Pick-up)

Purchase of Refrigerators and Ranges


February 5, 2018


Q & A 

Request Copy
PH01AD0218 02/12/2018 Wednesday, February 28, 2018 at 10:00am at The Administration Building, 875 New Willow St., Trenton, NJ 08638

March 15, 2018 by 10:00am

PDF (Free)

$75 (pick-up)

$25 (mailing + postage)

Administration Office HVAC Upgrades Addendum01 Issued 2/13/18

Due March 2, 2018

Request Copy


Minority and Women-owned Business Enterprises

The Office of Procurement and Contracts promotes competition in all solicitations and encourages participation from Minority and Women-owned Business Enterprises (MBE/WBE), Section 3 and Resident-owned Businesses.


Section 3 Business Certification

Section 3 Resident Worker Certification

Section 3 Policy Handbook

Current THA Vendors

E-mail questions to: Office of Procurement and Contracts.